The office of Academic Programs is available to assist with any Academic Program event, large or small.
Whether you're just looking for suggestions on location, or seeking help with all the details, we're here to help. Remember, the earlier you start planning the more successful your event will be!
Here's a list of the most common event planning considerations ...
SCHEDULING OF CAMPUS SPACE
USUALLY THE FIRST STEP IN PLANNING FOR YOUR EVENT!
Many campus locations get booked months in advance. Once you have a date in mind, check availability and be sure to include all of your room set-up instructions and requirements (A/V, catering, tables/chairs, podium, sound system, etc.)
Laptops, projectors, carts, small laptop speakers and 6’ screens are available through ITS.
Check all needed equipment on the EMS room reservation Follow-up by contacting ITS directly with the details of your request. (A minimum of three business days required for requests.)
Larger screens, microphones and sound systems are provided by the Facilities Office.
All catering is handled through the campus food service provider, Siena Fresh/AVI Foodsystems.
Indicate your need for catering when you make your room reservation, then follow up with them to place your order
CONTRACTS FOR SPEAKERS/PERFORMERS
Bringing in a speaker or performer? A Siena College Guest Performer/Speaker Agreement or an Honorarium Agreement and a W-9 are usually required.
Allow 2 weeks for processing - Note:Contracts need to be approved before the event and before payment can be made. Late submissions may result in payment delay
Flyers, program booklets, posters, and more …
We can assist you in the creation, editing and design of publications to accompany your event.
We can make travel and hotel reservations for your Program and process payment through your account.
The Office of Academic Affairs can process needed purchase orders, check requests, reimbursements and transfers from your Academic Program account.