Guiding Principles for Funding:
- Funding for travel will be approximately $1,200 of SoS funding per faculty member per fiscal year, (June 1 – May 31) subject to the availability of funds.
- If Faculty members are submitting multiple requests, they should be prioritized.
- First priority funding is for professional activity in which faculty members are official, active participants (not attendees). This includes (but is not limited to) presenting a paper, chairing or serving on a panel, conducting a workshop, and serving as an officer of an academic association or as an “official representative” of Siena College.
- Travel requests should be submitted within a reasonable time frame in advance of the event, and in no case less than 30 days before the event.
- Exceptions are at the discretion of the Dean of the School of Science
- College-wide guidelines available at https://www.siena.edu/policies-procedures/travel-and-entertainment/
Submission procedures:
- Travel requests should be submitted via this online form.
- Submission dates: Travel request forms should be submitted for approval at least one month prior to travel.
Completion of Funding:
- Travel request forms are required for budgeting purposes and should be submitted for both planned and anticipated travel.
- Original, itemized receipts are required for reimbursements of all allowable expenses. Expenses for alcohol will not be reimbursed.
- Revised travel plans: if your plans change after approval, please submit a revised travel request form. Revisions are subject to the dean’s approval.
- Travel advances: the Policy Manual states that advances are not intended for major expenses such as airfare and registrations. However, if requested in a timely manner, the Business Affairs office will issue an advance prior to travel to cover an expense paid prior to travel. A travel advance is essentially a loan and must be reconciled with original receipts within 10 days of your return from travel.
- Payment of expenses is contingent upon submittal of a Travel Expense Report with original receipts and verification of participation at the event within 10 business days of return from travel.
If you have questions or require clarification, please contact John Cummings, Dean of Science, @ 782-6932, jcummings@siena.edu, or Cynthia Zinzow @ 783-2420, czinzow@siena.edu.