| Policy Title | Personal Air Conditioners |
| Type or category of Policy: | University Policy |
| Approval Authority: | |
| Responsible Executive: | Mark Frost, AVP for Facilities Management |
| Responsible Office: | Facilities Maintenance |
| Owner Contact: | Mark Frost, AVP for Facilities Management, Facilities Management Office 518-783-2370 |
| Reviewed By: | |
| Reviewed Date: | |
| Last Revised and Effective Date of Revision: |
A request for a personal air conditioner must be submitted to Siena University Health Services (students) or Human Resources (employees). Details are outlined in the Special Accommodations policy
- All air conditioners will be purchased, owned, installed, and maintained by Siena University.
- Work requests will be submitted as “loans” with a specific date window.
- Upon the approval of a request for an air conditioner, Facilities Management will be contacted by Community Living or Human Resources and an official Work Request is issued.
- Based on seasonal temperatures, the university will remove the air conditioner on or about November 1st of each academic year.
- Air conditioners will be reinstalled on or about April 1st of same academic year if the Special Accommodation policy is still in effect .
- Additional air conditioning is prohibited for areas with fixed HVAC without “extraordinary circumstances” documented and submitted to the Facilities Management AVP (to include cooling needs, temperature requirements, and a physician’s signed explanation).
- Any unauthorized air conditioners found will require removal by the owner immediately.
- All requests for installations are subject to standard work request terms and can be modified by the AVP if the terms cannot be met to the satisfaction of the requesting party’s physician.