Jeanne Obermayer
Student Affairs Compliance Officer
Siena Hall, Room 103D
518-783-2421

Risk Management in Event Planning

Risk Management for Event Planning

Risk is inherent is almost every activity. It surrounds us in our educational, business and personal lives. Learning how to identify, analyze, assess, control, avoid, minimize or eliminate unacceptable risks is a life skill needed by all.

Activities involving or sponsored by Siena College community members generally have risks associated with them; to best ensure appropriate management of those risks, all student club/organization leaders, club advisors and residential life staff are expected to complete this on-line training module.

The module provides an overview of risks, the importance of ensuring an event or activity is in support of the College and club/organizational mission and goals; and provides a step by step overview of how to use the Event Risk Management Planning Guidelines which includes the Risk Factor Analysis Tool and complete the Risk Factor Analysis Worksheet.

Events potentially involving any of the following risk factors (regardless of whether the event is occurring on or off campus) require the completion for the Risk Factor Analysis Worksheet prior to an event being approved by the College.

a. Alcohol (served or is there a possibility of participants being under the influence)
b. Minors (participants under 18) or VIPs
c. Transportation off campus
d. A contract/signed agreement
e. Physical activity by any participants
f. Size of the event > 50 people
g. Rides/Inflatables/Mechanical Devices
h. Event occurring outdoors
i. Sale of any items (food, t-shirts, etc.)
j. Event is advertised/open to the public
k. Use of Siena name/logo
l. Potential of outside media attention
m. Any type of political activity
n. Amplified Sound
o. Animals
p. Fire/explosives/combustibles
 

If you have any questions about an event you are considering, you are always encouraged to contact any of the following individuals:

ONLINE TRAINING MODULE

Risk Management in Event Planning on-line training for club/organization leaders, advisors and residential life staff

DOCUMENTS/FORMS

Event Risk Management Planning Guidelines (includes directions for completing the Risk Factor Analysis Worksheet)

Risk Factor Analysis Tool (this form must be completed for any event potentially involving any of the following risk factors (regardless of whether the event is occurring on or off campus) require the completion for the Risk Factor Analysis Worksheet prior to an event being approved by the College.) A completed copy of the form must be signed by the director of Student Activities and Leadership Development or designee/supervisor or advisor) and a copy must be provided to the Student Affairs Risk Officer.

Risk Factors
a. Alcohol (served or is there a possibility of participants being under the influence)
b. Minors (participants under 18) or VIPs
c. Transportation off campus
d. A contract/signed agreement
e. Physical activity by any participants
f. Size of the event > 50 people
g. Rides/Inflatables/Mechanical Devices
h. Event occurring outdoors
i. Sale of any items (food, t-shirts, etc.)
j. Event is advertised/open to the public
k. Use of Siena name/logo
l. Potential of outside media attention
m. Any type of political activity
n. Amplified Sound
o. Animals
p. Fire/explosives/combustibles