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  • Standish Library
    515 Loudon Road
    Siena College
    Loudonville, NY 12211
    (518) 783-2545

 

Standish Library Archives and Special Collections Use Policy

Upon entering the Archives/Special Collections Reading Room, researchers must complete and sign a registration form and must provide acceptable identification (student ID card, driver’s license, etc.) Non-Siena researchers need to present two forms of current identification, including one photo ID. Staff will keep identification until a researchers leaves the area.

All packs, briefcases, coats and other personal articles are to be deposited with the archivist or staff upon entering. Only paper and pencils may be used. The use of pens and markers is prohibited. This department reserves the right to inspect all research materials and personal articles before a researcher leaves the Reading Room.

Tape recorders, laptop computers, and typewriters may be used with the permission of the archivist. Any cases for such equipment, and backpacks, book bags, briefcases and purses must be deposited with the archivist or staff.

Most materials are housed in locked cases and files, and closed stacks. Researchers must request materials in writing by providing appropriate call numbers, titles and other information. A staff person will obtain requested materials from files, cases and the archival vault and bring the requested materials to the research area. Researchers are not allowed in the archivist’s office or the archival vault without special permission of the archivist.

All archives and special collections materials must be consulted in the Reading Room and may not be taken from this research area.

No food or beverages are allowed in the Archives/Special Collections Reading Room. The telephone in the archivist’s office is for staff use only. (Public telephones are available on the first floor and lower level of the Library.)

The researcher is responsible for the careful handling of all materials made available. Users may be asked to wear gloves (provided) before handling certain materials. Manuscripts and archives are to be maintained in the order in which the researcher receives them. If any material is discovered out of order, please notify the archivist or staff member on duty. Manuscripts and books may not be leaned on, written on, folded, traced over, or handled in any way that may damage them.

The Archivist will consider requests for photocopying of materials when such duplication can be done without injury to the material and when photocopying does not violate copyright restrictions and donor agreements.                                                                              --January 2010

 

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